Identify the hazards most likely to affect your business. The City of Yonkers faces a number of natural and man-made hazards, from fires and hurricanes to power outages and terrorist attacks. Consider the potential impacts of all hazards when developing emergency plans, such as whether your facility is vulnerable to flooding, or how a power outage might affect your company’s ability to do business.
2) Plan to Stay in Business
Every business should plan in advance to manage any emergency situation. How quickly your company can get back to business after a fire, flood, or terrorist attack often depends on emergency planning done today.
DEVELOP A PLAN
A business continuity plan outlines how to preserve and restore critical business functions. Create a plan by determining which staff, materials, procedures, contacts, and equipment are necessary to keep the business operating. Think about how various hazards may affect these aspects of your business and what you can do about them.
Develop emergency plans with key suppliers and other people you depend on to do business. Cultivate relationships with more than one supplier to ensure that a disaster that shuts down a supplier does not also shut you down.
Keep copies of important documents, like tax records and business permits, you may need to rebuild your business in a waterproof, fireproof container. Store a second set off site.
Make a list of your most important clients and plan ways to communicate and, if possible, service them during and after a disaster.
Learn more about Business Continuity
REVIEW PLANS ANNUALLY
Just as your business changes over time, so do your preparedness needs. When you hire new employees or when there are changes in how your company functions, you should update your plans and inform your people.
3) Talk to Your People
One of the best methods of assuring your company’s recovery is to provide for your coworkers’ well-being. Communicate regularly with employees before, during, and after an incident. Use newsletters, intranets, staff meetings, and other internal communications tools to communicate emergency plans and procedures.
Learn more about helping employees prepare for emergencies (at Ready.gov)
4) Protect Your Investment
In addition to emergency planning and communicating with employees, there are steps you can take to safeguard your company and secure your physical assets.
Learn more about protecting your assets (at Ready.gov)
5) Know how to respond
PLANNING TO STAY OR GO
Knowing how and when to evacuate the workplace or shelter in place a key part of your emergency plan. An informed decision to evacuate or shelter in place can minimize, if not prevent, injury and damage by adequate planning and foresight.
Learn more about how to make an evacuation plan
Learn more about how to make a shelter in place plan
EMERGENCY SUPPLY KIT & BUSINESS GO BAG
When preparing for emergency situations, it’s best to think first about the basics of survival: fresh water, food, clean air, and warmth. Talk to your co-workers about what emergency supplies the company can feasibly provide, if any, and which ones individuals should consider keeping on hand.
Learn what items to include in an Emergency Supply Kit and Business Go Bag
COORDINATE WITH OTHERS
Meet with other businesses in your building or industrial complex. Plan to conduct evacuation drills and other emergency exercises together. Talk with first responders, emergency managers, community organizations and utility providers. Plan with your suppliers, shippers, and others you regularly do business with.